Documents for property sales: everything you need
Selling a property requires numerous documents that provide interested parties with important information and speed up the sales process. But which documents are necessary and where can you obtain them? We have compiled the most important documents for you.
1. extract from the land register
The land register extract provides information about the owner as well as possible encumbrances such as debts or mortgages. You can request it from the land registry.
2. parcel map
The cadastral map is the official record of the location, boundaries and development of a property. You can obtain this from the land registry office.
3. construction plans and authorisations
- Building licence certificate: Proves the legal admissibility of the building.
- Building description: Contains detailed information on the construction method and equipment.
- Acceptance certificate: Required for newer buildings.
These documents are available from the building regulations office.
4. calculation of living and usable space
The calculation of the living and usable space is essential for many prospective buyers. Additional information such as converted space (UR) or gross cubic capacity (BRI) is available from the building regulations office or an architect.
5. extract from the register of building encumbrances
This extract documents the property owner's obligations under public law, e.g. clearance areas or waste bin locations. The building regulations office is responsible.
6. energy certificate
The energy performance certificate is required by law and must be presented at the time of marketing and viewing. Qualified specialists such as architects, engineers or energy consultants can issue this.
7. evidence of maintenance and operating costs
An overview of the maintenance and modernisation measures as well as the operating costs of the last two years (e.g. taxes, insurance) is also required.
8. additional documents for apartment buildings and condominiums
- Declaration of division: Regulates the rights and obligations of the owners.
- Minutes of the owners' meetings: Inform about past resolutions.
- Rental or lease agreements: Necessary for rented properties.
You can obtain these documents from the land registry, the property management company or the WEG administrator.
Conclusion: Obtain documents in good time
Complete documentation speeds up the sales process and creates confidence among potential buyers. Allow sufficient time to obtain the documents to avoid unnecessary delays.
Get non-binding advice now
Robert Schüßler
Property valuer (EIA and IHK)
Note: This text is for information purposes only and does not constitute legal or tax advice. Please consult an expert if you have individual questions.
