Important documents for selling a property: a checklist
Selling a property not only involves making many decisions, but also entails a great deal of red tape. Without the right Documents the sale may stall. To save you the trouble of searching for them, we have compiled all the necessary documents – including tips on where to find them.
1. extract from the land register
The Land register extract is the most important document proving ownership of your property. It contains information on:
- The owner
- Liabilities such as mortgages or land charges
From where? At the Land registry the relevant local authority or town council.
2. parcel map
The Parcel map shows the official location and boundaries of the plot of land. The buildings on the plot and the parcel number are also indicated here.
From where? Responsible is the Cadastral office.
3. construction plans and building permits
A complete set Building plans These are also among the mandatory documents. They include:
- Building permit certificate
- Building description
- Acceptance certificate (for newer buildings)
From where? You can obtain these documents from Building authority.
4. calculation of living and usable space
Prospective buyers often want to know the exact Living and usable space know. If necessary, they also ask about the Converted space (UR) or the Gross cubic capacity (BRI).
From where? From the Building Control Office or from the Architects.
5. list of building encumbrances
An insight into the List of building encumbrances provides information on public law obligations, such as:
- Distance from neighbours
- Places to put rubbish bins
From where? At the relevant Planning Department.
6. energy certificate
The Energy certificate is required by law and must be presented at the inspection. If it is missing, fines of up to 15,000 euros.
From where? Qualified professionals such as architects, energy consultants or master craftsmen with the relevant additional training.
7. maintenance and modernisation measures
Please set a Overview the maintenance and modernisation work carried out over the last two years, including:
- Operating costs (e.g. taxes, insurance)
- Repairs or modernisation
8. Additional documents for flats
For blocks of flats or flats in a block of flats, you will also need:
- Declaration of division
- Minutes of the last owners' meetings
- Existing tenancy or lease agreements
- Evidence of rights of residence and use
From where? At the Land registry, the Property management or the WEG administrator.
Conclusion: Speed up the sale with the right documents
Comprehensive documentation not only ensures a a quicker sale, but also builds trust with prospective buyers. If you need help obtaining the necessary documents, our property experts will be happy to assist you.
Robert Schüßler
Property valuer (EIA and IHK)
Photo: © djedzura
